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About the Library: Laptop, Hotspot, and Webcam Checkout

This guide includes information on services and policies at the OCCC Library.

Laptops

Do you need access to a computer for your classes?  Don't want to spend an extra $800 on top of tuition, fees, and textbooks?  We have you covered! 

The OCCC Library offers current students enrolled in for-credit classes the opportunity to checkout one of 100 Dell laptop computers. Laptops check out for up to 8 weeks so that students can use them for the duration of the current 8 week term.  Students in 16 week classes will have an opportunity to renew their laptop for the remainder of the semester.  Laptop availability is first come, first served.

Laptops become available on the first day of classes for each term, and are issued on a first come, first served basis.  Bring your OCCC ID to the Circulation Desk on the first floor of the library to check out a laptop.  Laptops must be picked up and returned at least 30 minutes before closing to allow Library staff time to process the equipment and paperwork.

***Concurrent students who are not 18 years old will need a parent or legal guardian with them to sign the contract.

Liability

Oklahoma City Community College is not responsible for loss of data or damage to files that may occur by using this laptop. Users must provide their own external storage (USB drive or cloud storage) to save their files.

Checkout Contract

All students wishing to checkout laptops or hotspots will need to read and sign a checkout contract that outlines all guidelines and responsibilities including replacement costs and overdue fees.  Contracts are filled out at the circulation desk at the time of checkout.  One copy will be given to the student for their records and one copy will be kept on file in the library.

Acceptable Use Policy

Students using the OCCC provided laptops must abide by the College's policy “No. 3058 Information Technology Resources Acceptable Use Policy."  

Policies

  1. Equipment may only be checked out by current OCCC students.
  2. Laptop and hotspot checkout is for the duration of the current academic term up to 8 weeks.  Students enrolled in 16 week courses can submit a new schedule showing continued enrollment in the 16 week course to renew their laptops or hotspots at the end of the first 8 week term. 
  3. Webcam check out is for 7 days.
  4. All laptops are equipped with a Deep Freeze software that will reset original settings whenever the laptop is turned off/loses power. Student will need to save work on an external drive (a USB drive or in the cloud; not included with laptop).
  5. Equipment cannot be renewed (see above for students in 16 week courses). Student must wait at least 24 hours for another laptop.
  6. Students using OCCC laptops and hotspots must abide by the official policy "No. 3058 Information and Technology Resources Acceptable Use Policy."
  7. All equipment will be due 30 minutes before closing on the due date.
  8. Equipment must be returned to the Circulation Desk INSIDE the library.  Laptops and accessories cannot be returned in the outside book return.
  9. Student must remain at the Circulation Desk while equipment is inspected and checked in.
  1. Student will be held responsible for any loss or damage of equipment.
  2. Loss of equipment due to theft from home or car must be reported to police immediately and a police report must be presented to the OCCC library.
  3. In the event of an unplanned campus closure, student will need to email the library for specific instructions on returning equipment.
  4. If laptop or hotspot and accessories are not returned by the due date, a $10 per day late fee for laptops and a $5 per day late fee for hotspots (not to exceed the full replacement cost of the hotspot and accessories) will be assessed. 
  5. On the 8th day overdue, the student will be charged NONREFUNDABLE full replacement fees for the laptop and all accessories and will assume ownership of the laptop and all accessories. 
  6. Holds will be placed on the student's library and college accounts when equipment is not returned by the due date.  Students will not be able to use library resources, enroll/drop classes, graduate, or request transcripts until payment of overdue fees or replacement/repair costs have been paid in full.
  7. If a hotspot has not been returned by the due date, it will be deactivated. 
  8. Hotspot service may temporarily be interrupted from time to time due to maintenance, emergencies, inclement weather, or other factors outside the Library's control.
  9. If a student withdraws from all classes or is otherwise no longer a student, all equipment is due to be returned immediately. 
  10. Student shall abide by all OCCC, state, and federal laws regarding appropriate use or OCCC network and computing resources.
  11. It is the responsibility of the student to ensure all equipment is returned in the same condition it was loaned to them.  Students who lose equipment or return equipment in a damaged condition may lose their equipment borrowing privileges.

Overdue Fees, Replacement and Repair Charges

Laptops

Laptops will be due at least 30 minutes before the library closes on the Monday following the last day of classes for the term.  Laptops that are not returned on or before the due date will be charged overdue fees of $10 per day for the first seven (7) daysOn the eighth (8) day, the student will be charged full NONREFUNDABLE replacement charges for the laptop and all accessories.

Hotspots

Hotspots will be due on the Monday following the last day of classes for the term.  Hotspots that are not returned on or before the due date will be deactivated and charged overdue fees of $5 per day not to exceed the full replacement costs for the hotspot and all accessories. 

Replacement charges will be assessed for lost, irreparable, or unreturned equipment and accessories.  Below is the approximate replacement costs (subject to change depending on third party vendor prices):

Laptop $869.00
Laptop Power Cord $50.00
Bag $25.00
Mouse $10.00
Webcam $63.00
Mobile Hotspot $80.00
Hotspot Power Cord $20.00
Hotspot Case $15.00

Failing to return equipment or returning equipment in a damaged condition may result in the student permanently losing equipment borrowing privileges.

Laptop repairs are billed a $250 flat fee.  Students may take the damaged laptop to a reputable repair shop for an estimate if they feel the damage is less than $250.  The estimate must be on the company's letterhead and must be submitted to the library at the time the damaged laptop is returned.

Damage to the laptop includes dents, scratches, marks, dented corners, liquid damage, removal or rearrangement of keys, screen damage, hinge broken, or other damage rendering laptop inoperable.

Failing to return equipment or returning damaged equipment may result in the student permanently losing equipment borrowing privileges.

Mobile Hotspots

Do you have unreliable internet access at home?  Do you find yourself having to go to campus or to a coffee shop to get wi-fi to do your school work?  Worry no more!

The OCCC Library offers current students enrolled in for-credit classes the opportunity to checkout one of 25 mobile hotspot devices on a first come first served basis.  Hotspots checkout for the remainder of the current term (up to 8 weeks) and will become available on the first day of classes for each term.  Students in 16 week classes will be allowed to renew their hotspot checkout for the second 8 week term with confirmed continued enrollment in that class.

Bring your OCCC ID or Mobile ID to the Circulation Desk on the 1st floor of the library to checkout a hotspot.

***Concurrent students who are not yet 18 years old will need a parent or legal guardian with them to sign the contract.

Webcams

Do you need a webcam to use Zoom for your classes or to record yourself performing activities/skills?  You are in luck!  

The OCCC Library offers current students enrolled in for-credit classes the opportunity to checkout a webcam. Webcams check out for up to 7 days.  Webcam availability is on a first come, first served basis.

Bring your OCCC ID to the Circulation Desk on the first floor of the library to check out a webcam.